Airstudio is built for real-world volume photography operations, client scheduling, staffing, job execution, and the workflows that make picture day run smoothly.
Still Patching Together Multiple Systems?
Do the math for yourself.
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From our firsthand experience in the industry, many of these platforms are widely used—and for good reason. Most excel at delivering one or two core features, but often only offer basic or limited versions of everything else. Each shines in a specific lane, which is why studios are left stitching together multiple tools to run their operation.
Airstudio was built to replace that patchwork. By delivering deep, connected functionality across booking, staffing, CRM, job execution, and reporting, Airstudio provides the comprehensive system studios actually need. When you compare the cost, complexity, and friction of multiple platforms, there’s only one logical choice.
Airstudio vs the alternatives — compare real operational depth, pricing, and fit for volume photography workflows.
Workflow
Pro Plan
Monthly Est.
25 users = $475
50 users = $950
100 users = $1,900
The Airstudio Difference
Airstudio’s task system goes beyond standalone project boards. Tasks tied to employees, jobs, clients, or organizations are seamlessly connected directly to every other part of your operation—never floating in isolation. From any screen, tasks are instantly visible in context, with smart filters that let you view them by job, staff member, organization, status, or priority. Because tasks live inside your operational workflows, they automatically inherit the right data, ownership, and accountability—reducing handoffs, eliminating duplicate tracking, and ensuring nothing slips through the cracks as your studio scales.
Staffing
Expert Plan
Monthly Est.
25 users = $99
50 users = $204
100 users = $414
The Airstudio Difference
Airstudio’s staffing tools go beyond basic scheduling and team communication by directly connecting labor, payroll, and job execution. Employee time is automatically tied to scheduled roles and pay rates, with clock-ins triggered by job assignments and validated through geolocation—flagging inconsistencies before they become payroll issues. Payroll reporting gives studios clear visibility into true job profitability. ​Staff are assigned to jobs with permission-based access to critical notes, contact details, and instructions—ensuring the right information reaches the right people at the right time. Tasks are connected to specific organizations and job workflows for full visibility and accountability, while automated reminders and confirmations keep teams aligned without manual follow-up.
CRM
Professional Plan
Monthly Est.
25 users = $1,225
50 users = $2,450
100 users = $4,900
The Airstudio Difference
Most CRM tools are built to manage contacts and conversations. Airstudio’s CRM is built to manage operations. Rather than living in isolation, Airstudio’s CRM is deeply integrated across the entire platform—connecting people, jobs, assets, and execution in a single, unified system. Designed specifically for studios, Airstudio supports schools, organizations, recurring work, and complex group structures—without forcing teams into generic sales pipelines. It serves as your operational command center, not just a contact list, tracking workflows, ownership, and progress across prospecting, active organizations, and job execution. Updates made anywhere are reflected everywhere, eliminating duplicate entry, conflicting data, and manual reconciliation. Client portals complete the experience with streamlined communication, contract e-signing, and secure file and gallery sharing—keeping clients connected while your team stays aligned and accountable.
Client Booking
Premium Plan
Monthly Est.
25 users = $370
50 users = $613
100 users = $1,045
The Airstudio Difference
With Airstudio, you don’t just offer online booking—you control how work enters your business. Set clear parameters around when clients can book, what types of jobs are available, and who they’re available to. Engage clients directly through built-in marketing, automate reminders and forms, collect e-signatures, and give clients access to a branded portal. Each booking flows seamlessly into job management with staff instructions, buffers, task collections, client handouts, and subject summary sheets. You can also create custom sessions in advance and attach clients and data later—giving your team flexibility without sacrificing structure or accountability. Built-in no-show and cancellation protection safeguards revenue by automatically enforcing your policies at the time of booking. Fees are collected without manual follow-up, reducing lost time and administrative effort while turning what is typically lost revenue into predictable income.
With Airstudio, you only need one!
Monthly Cost Comparison
Patched Systems
25 users = $2,169
50 users = $4,217
100 users = $8,259
vs.
Airstudio Premium
Why Studios Choose Airstudio
as their Front End Solution
Not All Studio Platforms are Built the Same
Many photo studio management platforms appear similar on the surface, but shared feature names don’t mean identical capabilities. When evaluating platforms often compared to Airstudio—such as Shoot Assist, Studio Cloud, Pixifi, and Studio Plus—we found that many address only portions of a studio’s needs, often with limited depth.
Built for Real Operational Complexity
Airstudio goes beyond basic booking, staffing, and CRM tools. Where many platforms stop at surface-level features, Airstudio delivers depth across every toolkit. By unifying scheduling, staffing, execution, and reporting into a single, scalable system, studios can grow efficiently, maintain accountability, and operate with precision, without added friction.
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Purpose-Built for Volume Photography
Most systems are designed for single-client workflows like weddings or boutique portrait studios. Airstudio is purpose-built for volume photography, supporting school, sports, and senior programs where schools are the customer and students and parents are the consumers. That difference in business model requires fundamentally different workflows—and it’s exactly what Airstudio was designed to support, while still remaining clean and streamlined for smaller or lower-volume studios.
When sizing up other Front End Platforms, Ask:
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Do they specialize in high-volume photography workflows, not just general appointment booking?
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Do they offer deep, customizable client booking designed for complex subject groups and organizations?
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Do they support in-depth staff scheduling, communication, and payroll management?
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Do they have eCommerce integrations that bring everything together?
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Do they meet data security requirements for schools and organizations?
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Do they include equipment and asset management to track what’s deployed, where, and by whom?
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Do they provide eForms and eSigning essential to running day-to-day operations?
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Do they offer a mobile app to support staff in the field?